Modern Slavery Statement

CSR, Ethical Sourcing, Modern Slavery & Human Trafficking Policy Statement

Introduction
Tool Hire HQ is involved in the purchase of goods in support of our business activities. We aim to be responsible for delivering value to our clients while observing purchasing practices that align with our corporate social responsibility (CSR) aims and objectives.

The purpose of this policy is to set out the Company’s duties and responsibilities in upholding corporate social responsibility (CSR) policies throughout our supply chain and/or where our business has control or influence. We will disseminate this policy to our clients, suppliers, and staff to ensure its effective implementation.

All employees have a duty to report all suspected violations of this policy or other potentially unethical behaviour by anyone, including Managers, Directors, Employees, Customers, Subcontractors, etc., to their Director.

Employees in management positions are personally accountable for their own conduct and the conduct of those reporting to them. Departmental managers are expected to inform those reporting to them about this policy and take all necessary steps to ensure compliance.

No employee has the authority to direct, participate in, approve, or tolerate any violation of this policy by anyone.
Any employee who has questions about the application of this policy should consult with their manager.
This policy is non-exhaustive, and all aspects of Tool Hire HQ’s business should be considered in the spirit of this policy.
 
Business Integrity
Tool Hire HQ ensures integrity in all business transactions. We are open, honest, and fair in our communications and dealings with business partners and other stakeholders affected by our activities, including those of our supply chain.
 
Environmental Impact

• Tool Hire HQ will consider, wherever practicable, the environmental performance and impact of goods and services when making purchasing decisions.

• We will seek to reduce waste by reviewing the amount and type of materials being used and optimise opportunities for the use of recycled or reclaimed materials.

• We aim to minimise our carbon footprint by sourcing goods/materials with low embodied carbon.

• The use of hazardous materials will be minimised wherever technically and commercially feasible.

• We expect suppliers to manage their environmental impact and work with us to meet our environmental objectives.

• Suppliers are required to have an environmental policy and comply with all applicable laws and regulations.

• We prioritise the specification of environmentally sustainable materials wherever feasible.

• Suppliers and subcontractors are expected to share our commitment to health and safety through robust policies and procedures.

 
Commitment to Ethical Practices
Tool Hire HQ is committed to ethical practices, including:

• Promoting ethical working conditions with fair wages, reasonable working hours, and equal opportunities.

• Respecting human rights and ensuring no child labour is employed.

• Actively preventing modern slavery and human trafficking within our business or supply chain.

• Being an inclusive employer that values diversity and does not discriminate.

• Supporting local causes and charities.

• Delivering operations sustainably without harm to the local community or environment.

• Maintaining good housekeeping practices and minimising disruption to local people.

• Engaging positively with the local community and addressing complaints effectively.

• Investigating whistleblowing alerts and acting on concerns raised.

• Sourcing products, materials, and services ethically through credible standards.

• Conducting due diligence on our supply chain and building long-standing relationships.

• Ensuring compliance with local standards, laws, and best practices.

 
Procurement

• We support local procurement wherever technically and commercially feasible.

• Local sourcing of goods, services, and materials is encouraged to support local communities and reduce carbon footprints.

• We aim to maximise local community benefits by recruiting local labour and sourcing locally.

• We collaborate with clients and local agencies to provide skills, training, and apprenticeships.

• We source materials only from approved, reputable suppliers, ensuring no child labour is used.

• We work with our supply chain to eliminate risks of slavery, trafficking, bribery, or corruption.

Ethics
Tool Hire HQ upholds clear ethical standards and expects the same from suppliers. Suppliers must demonstrate processes and procedures to ensure compliance, including prevention of:

• Money laundering.

• Conflicts of interest.

• Fraud, bribery, and corruption.

• Unauthorised access to personal or business information.

 
Implementation & Review
To ensure compliance with our ethical sourcing policy:

• We conduct formal pre-qualification and ongoing monitoring of our supply chain through questionnaires and reviews.

• We operate a system of approved and preferred suppliers.

 
Conflicts of Interest
Tool Hire HQ holds as fundamental to its success the trust and confidence of clients, suppliers, and employees. Conflicts of interest undermine this trust.

• All employees and representatives of Tool Hire HQ must act honestly and within the law.

• Tool Hire HQ is committed to preventing modern slavery and human trafficking within our business and supply chain. Suppliers are required to demonstrate similar commitments to ethical practices.

 
Information and Confidentiality

• Information received by employees, contractors, or agents of Tool Hire HQ will not be used for personal gain or for purposes beyond the original intent.

• Tool Hire HQ ensures compliance with data protection legislation, including the Data Protection Act and GDPR.

 
Suppliers and Partners
Tool Hire HQ expects all suppliers and partners to uphold similar ethical and moral standards, ensuring no modern slavery or human trafficking exists in their business or supply chain.